Request the City Budget Office provide balanced program offer information for Portland Parks & Recreation as pilot project for FY 2026-27 budget

WHEREAS, City Code Section 3.16.010 provides that the City Budget Office is responsible for coordinating development and administration of the city's budget; andWHEREAS, City Code further provides that the City Budget Office is responsible for monitoring expenditures and revenues for the city and all bureaus and providing this information to the Council when requested; andWHEREAS, City Charter Sec. 2-128 and ORS 294.423 provide that the Council is the budget committee for the city; andWHEREAS, Portland's new form of government became effective on January 1, 2025, and the newly constituted Council took office while the City Budget Office was already in the process of working with the administration and bureaus to develop the FY 2025-2026 budget; andWHEREAS, during budget committee and Council hearings on the FY 2025-2026 budget, Councilors expressed dissatisfaction with the level of detail in the information they received, particularly regarding the personnel, materials, and services, and capital that were funded by different revenue sources in individual bureaus; andWHEREAS, the 2025 Parks Levy specifically identified three types of services that would be funded with the Levy; andWHEREAS, Finance Policy (FIN) 2.04 provides that the Council may request information on revenues, expenditures, and performance at the program level; andWHEREAS, it is important for Council and the public to receive information early in the budget process about the different types of funding that support programs, the types of services that are being provided with different types of funding, and the number of staff working on each program; andWHEREAS, the Council recognizes that requiring this type of information from all bureaus and offices citywide would not be feasible for the FY 2026-2027 budget; andWHEREAS, the Council would like to institute a pilot program for Portland Parks & Recreation in the FY 2026-2027 budget to determine if providing such information allows the Council to better perform its budget responsibilities.NOW, THEREFORE, BE IT RESOLVED that pursuant to City Code Chapter 3.16 and FIN 2.04, the Council requests that the City Administrator, through the City Budget Office, require Portland Parks & Recreation to prepare its requested budget for the FY 2026-2027 budget with information showing the different types of funding that support programs, the types of services that are being provided with different types of funding, and the number of staff funded in each program by revenue source; andBE IT FURTHER RESOLVED that the City Administrator, through the City Budget Office, will require the Portland Parks & Recreation FY 2026-2027 budget to clearly show which of the bureau's programs are supported in full or in part by the 2025 Parks Levy, and how that is aligned with the text of the ballot information; andBE IT FURTHER RESOLVED that the Council requests the City Administrator, through the City Budget Office, to include such direction in the budget preparation guidelines; andBE IT FURTHER RESOLVED that if the Mayor's proposed budget for the Portland Parks & Recreation is not based on the additional information referenced in the first be-it-resolved statement, the Council, acting as Budget Committee, anticipates that it will require such information be provided before approval; andBE IT FURTHER RESOLVED that to ensure this pilot establishes consistent and equitable transparency standards across the City, Council directs the City Budget Office, in partnership with all bureaus, to develop a scalable reporting framework based on this pilot. This framework should outline the data, systems, staffing, and preparatory work required for every bureau to produce a comparable revenue-and-expense breakdown beginning no later than the FY 2027–28 budget cycle. The City Budget Office will return to Council by October 2026 with: A proposed standardized template for all bureaus;A readiness assessment detailing what support bureaus need to meet these expectations; andA proposed implementation schedule, including potential policy updates, that ensures all bureaus adopt this enhanced transparency standard in the next budget cycle.