Adopt committee rules
Resolution Enacted 37707
Adopt committee rules
Derived from official scheduling fields
3 Council session appearances; latest Jun 4, 2025.
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- On November 8, 2022, voters approved Portland Measure 26-228.
- The Measure significantly amended Portland’s City Charter.
- The Measure generally established a mayor-council form of government with a City Administrator, created four new geographic districts with three councilors represented in each district, and called for a new system of electing City officials using Ranked Choice Voting.
- On September 27, the City Council approved Ordinance 191461, “Amend Council Organization and Procedures Code to align with Measure 26-228 (replace Code Chapter 3.02), established opening rules for the new City Council which took effect on January 1, 2025, and on November 20, 2024, the City Commission approved Ordinance 191973, “Amend Code to align with the amended City Chapter approved by voters in Portland Measure 26-228 (amend Code Titles 2, 4 ,9 ,22 ,23 and 30, replace Code Titles 3 and 17 and repeal Code Title 8) “, affirming these changes to Title 3.
Official material
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WHEREAS, Resolution 37696 established City Council Committees: andWHEREAS, Sec. 2-111 of the Charter of the City of Portland (Chapter) Provides that Council shall determine its own rules of procedure; and WHEREAS, Portland City Cody (PCC) 3.02.050 (D) provides that Council may adopt committee rules and procedures by resolution; and WHEREAS, committee rules provide a procedural framework for committees to operate. Council will adopt committee rules by resolution. NOW, THEREFORE, BE IT RESOLVED that committee Rules are adopted as provided in the attached Exhibit A.
Meeting-specific record
17 vote recordsMotions, amendments & votes
Agenda item 11Adopted as amendedAgenda item 1Referred to City Council as amendedAgenda item 1Continued as amended
Motion to amend Committee Agendas B.1.b. in Exhibit A to add ", as defined in Code Subsections 3.02.020 B.1.a.(1)(a) and (b)": Moved by Kanal and seconded by Avalos. (Aye (7): Kanal, Ryan, Morillo, Green, Avalos, Dunphy, Smith; Nay (5) Koyama Lane, Novick, Clark, Pirtle-Guiney; Absent (1) Zimmerman)
Motion to call the question: Moved by Ryan and seconded by Clark. (Aye (3): Ryan Zimmerman, Pirtle-Guiney; Nay (8) Kanal, Koyama Lane, Morillo, Clark, Green, Avalos, Dunphy, Smith; Absent (1) Novick) Motion fails to pass.
Motion to amend Committee Actions B.1.a.1. in Exhibit A to replace "themes from public testimony received" with "links to all oral and written testimony received": Moved by Kanal and seconded by Avalos. (Aye (3): Kanal, Koyama Lane, Avalos; Nay (8) Ryan, Morillo, Clark, Green, Zimmerman, Dunphy, Smith, Pirtle-Guiney; Absent (1) Novick) Motion fails to pass.
Motion to amend Committee Actions B.1.d. Moved by Green and seconded by Kanal. (Aye (11): Kanal, Ryan, Koyama Lane, Morillo, Clark, Green, Zimmerman, Avalos, Dunphy, Smith, Pirtle-Guiney; Absent (1) Novick)
Motion to amend Committee Actions B.1.a.1. in Exhibit A to add "and links to all oral and written testimony received": Moved by Avalos and seconded by Dunphy. (Aye (8): Kanal, Koyama Lane, Morillo, Clark, Green, Avalos, Dunphy, Smith; Nay (2) Ryan, Zimmerman; Absent (2) Novick, Pirtle-Guiney)
Motion to send Resolution, Document Number 2025-166, to the full Council with the recommendation that it be adopted: Moved by Ryan and seconded by Pirtle-Guiney. (Aye (5): Pirtle-Guiney, Ryan, Clark, Dunphy, Koyama Lane)
Motion to amend Exhibit A as shown in Avalos Amendments A, B, C, D, and E: Moved by Dunphy and seconded by Koyama Lane. Motion withdrawn.
Motion to amend Exhibit A as shown in Avalos Amendment D under Committee Actions A.2. to add “as a whole, not a majority of those in attendance at the time of the vote.”: Moved by Koyama Lane and seconded by Clark. Motion withdrawn.
Motion to amend Exhibit A to add "appointed" under Committee Actions A.2.: Moved by Pirtle-Guiney and seconded by Ryan. (Aye (5): Pirtle-Guiney, Ryan, Clark, Dunphy, Koyama Lane)
Motion to amend Exhibit A in Committee Meetings A.1. to add “shall not deliberate,”: Moved by Koyama Lane and seconded by Pirtle-Guiney. (Aye (5): Pirtle-Guiney, Ryan, Clark, Dunphy, Koyama Lane)
Motion to amend Exhibit A in Committee Meetings B.1.b.2. to strike “one or both of”: Moved by Pirtle-Guiney and seconded by Dunphy. (Aye (5): Pirtle-Guiney, Ryan, Clark, Dunphy, Koyama Lane)
Motion to amend Exhibit A in Committee Rules B.1. to add “within the jurisdiction”: Moved by Pirtle-Guiney and seconded by Dunphy. (Aye (5): Pirtle-Guiney, Ryan, Clark, Dunphy, Koyama Lane)
Motion to amend Exhibit A in Committee Actions B.1. to add “and impact analyses” and to add new Committee Actions B.3. “Impact analyses accompanying an item shall be completed by the Bureau, Service Area, or City Agency as directed in code or council rules.”: Moved by Pirtle-Guiney and seconded by Ryan. (Aye (5): Pirtle-Guiney, Ryan, Clark, Dunphy, Koyama Lane)
Motion to amend Exhibit A as shown in Dunphy Amendment A: Moved by Dunphy and seconded by Pirtle-Guiney. Motion withdrawn.
Motion to amend Exhibit A as shown in Dunphy Amendment B: Moved by Dunphy and seconded by Koyama Lane. (Aye (4): Pirtle-Guiney, Clark, Dunphy, Koyama Lane; Nay (1) Ryan)
Motion to amend Exhibit A in Committee Meetings A.1. to change “testimony” to “presenter”, to amend Committee Meetings C.1. to strike the words “attendance and”, and to amend Committee Meetings D. to change “Recording” to “Minutes”: Moved by Pirtle-Guiney and seconded by Clark. (Aye (5): Pirtle-Guiney, Ryan, Clark, Dunphy, Koyama Lane)
Motion to amend Exhibit A in Committee Agendas A.1. to add “Section”, to amend Committee Agendas B.2.a. to change "posting" to "filing" and to add “The deadline to add an item to the agenda is noon on the preceding business day excluding holidays." Moved by Pirtle-Guiney and seconded by Clark. (Aye (5): Pirtle-Guiney, Ryan, Clark, Dunphy, Koyama Lane)
Motion to amend Exhibit A in Committee Rules A.1.a. to add "least": Moved by Koyama Lane and Dunphy. (Aye (5): Pirtle-Guiney, Ryan, Clark, Dunphy, Koyama Lane)
Motion to amend Exhibit A in Committee Actions A.4. to add "for consideration" and "Section", and to remove parentheses around "(D) (1)": Moved by Koyama Lane and seconded by Ryan. (Aye (5): Pirtle-Guiney, Ryan, Clark, Dunphy, Koyama Lane)
Motion to amend Committee Actions B.1.d. Moved by Green and seconded by Kanal. (Aye (11): Kanal, Ryan, Koyama Lane, Morillo, Clark, Green, Zimmerman, Avalos, Dunphy, Smith, Pirtle-Guiney; Absent (1) Novick)
Motion to amend Committee Actions B.1.a.1. in Exhibit A to replace "themes from public testimony received" with "links to all oral and written testimony received": Moved by Kanal and seconded by Avalos. (Aye (3): Kanal, Koyama Lane, Avalos; Nay (8) Ryan, Morillo, Clark, Green, Zimmerman, Dunphy, Smith, Pirtle-Guiney; Absent (1) Novick) Motion fails to pass.
Motion to call the question: Moved by Ryan and seconded by Clark. (Aye (3): Ryan Zimmerman, Pirtle-Guiney; Nay (8) Kanal, Koyama Lane, Morillo, Clark, Green, Avalos, Dunphy, Smith; Absent (1) Novick) Motion fails to pass.
Motion to amend Committee Actions B.1.a.1. in Exhibit A to add "and links to all oral and written testimony received": Moved by Avalos and seconded by Dunphy. (Aye (8): Kanal, Koyama Lane, Morillo, Clark, Green, Avalos, Dunphy, Smith; Nay (2) Ryan, Zimmerman; Absent (2) Novick, Pirtle-Guiney)
Motion to amend Committee Agendas B.1.b. in Exhibit A to add ", as defined in Code Subsections 3.02.020 B.1.a.(1)(a) and (b)": Moved by Kanal and seconded by Avalos. (Aye (7): Kanal, Ryan, Morillo, Green, Avalos, Dunphy, Smith; Nay (5) Koyama Lane, Novick, Clark, Pirtle-Guiney; Absent (1) Zimmerman)
Motion to send Resolution, Document Number 2025-166, to the full Council with the recommendation that it be adopted: Moved by Ryan and seconded by Pirtle-Guiney. (Aye (5): Pirtle-Guiney, Ryan, Clark, Dunphy, Koyama Lane)
Motion to amend Exhibit A in Committee Actions A.4. to add "for consideration" and "Section", and to remove parentheses around "(D) (1)": Moved by Koyama Lane and seconded by Ryan. (Aye (5): Pirtle-Guiney, Ryan, Clark, Dunphy, Koyama Lane)
Motion to amend Exhibit A as shown in Dunphy Amendment B: Moved by Dunphy and seconded by Koyama Lane. (Aye (4): Pirtle-Guiney, Clark, Dunphy, Koyama Lane; Nay (1) Ryan)
Motion to amend Exhibit A in Committee Agendas A.1. to add “Section”, to amend Committee Agendas B.2.a. to change "posting" to "filing" and to add “The deadline to add an item to the agenda is noon on the preceding business day excluding holidays." Moved by Pirtle-Guiney and seconded by Clark. (Aye (5): Pirtle-Guiney, Ryan, Clark, Dunphy, Koyama Lane)
Motion to amend Exhibit A in Committee Rules A.1.a. to add "least": Moved by Koyama Lane and Dunphy. (Aye (5): Pirtle-Guiney, Ryan, Clark, Dunphy, Koyama Lane)
Motion to amend Exhibit A in Committee Rules B.1. to add “within the jurisdiction”: Moved by Pirtle-Guiney and seconded by Dunphy. (Aye (5): Pirtle-Guiney, Ryan, Clark, Dunphy, Koyama Lane)
Motion to amend Exhibit A in Committee Meetings A.1. to change “testimony” to “presenter”, to amend Committee Meetings C.1. to strike the words “attendance and”, and to amend Committee Meetings D. to change “Recording” to “Minutes”: Moved by Pirtle-Guiney and seconded by Clark. (Aye (5): Pirtle-Guiney, Ryan, Clark, Dunphy, Koyama Lane)
Motion to amend Exhibit A in Committee Actions B.1. to add “and impact analyses” and to add new Committee Actions B.3. “Impact analyses accompanying an item shall be completed by the Bureau, Service Area, or City Agency as directed in code or council rules.”: Moved by Pirtle-Guiney and seconded by Ryan. (Aye (5): Pirtle-Guiney, Ryan, Clark, Dunphy, Koyama Lane)
Motion to amend Exhibit A in Committee Meetings A.1. to add “shall not deliberate,”: Moved by Koyama Lane and seconded by Pirtle-Guiney. (Aye (5): Pirtle-Guiney, Ryan, Clark, Dunphy, Koyama Lane)
Motion to amend Exhibit A to add "appointed" under Committee Actions A.2.: Moved by Pirtle-Guiney and seconded by Ryan. (Aye (5): Pirtle-Guiney, Ryan, Clark, Dunphy, Koyama Lane)
Motion to amend Exhibit A in Committee Meetings B.1.b.2. to strike “one or both of”: Moved by Pirtle-Guiney and seconded by Dunphy. (Aye (5): Pirtle-Guiney, Ryan, Clark, Dunphy, Koyama Lane)
Official Vote Index
Final action on 2025-166: Adopt committee rules
Official impact statement
Money & effects
On November 8, 2022, voters approved Portland Measure 26-228. The Measure significantly amended Portland’s City Charter. The Measure generally established a mayor-council form of government with a City Administrator, created four new geographic districts with three councilors represented in each district, and called for a new system of electing City officials using Ranked Choice Voting. On September 27, the City Council approved Ordinance 191461, “Amend Council Organization and Procedures Code to align with Measure 26-228 (replace Code Chapter 3.02), established opening rules for the new City Council which took effect on January 1, 2025, and on November 20, 2024, the City Commission approved Ordinance 191973, “Amend Code to align with the amended City Chapter approved by voters in Portland Measure 26-228 (amend Code Titles 2, 4 ,9 ,22 ,23 and 30, replace Code Titles 3 and 17 and repeal Code Title 8) “, affirming these changes to Title 3. Chapter Section 2-111 provides that Council shall determine its own rules of procedure and Portland City Code (PCC) 3.02.050. D provides that council may adopt committee rules and procedures by resolution. This resolution adopts Committee Rules.
Not applicable
Committee Rules govern committee procedures. It is common practice for governing bodies to adopt committee rules. These rules must be consistent with Portland City Charter, Portland City Code, City council Rules of Procedure, and relevant state law. Rules of order, newly Revised will resolve procedural issues not covered in the adopted Committee Rules. Adopting Committee Rules provides members of the public with a clear understanding of committee procedures. The rules include (1) the Chair’s is responsibilities; (2) Committee quorum; (3) public notice of committee meeting and agenda; (4) agenda items filing and posting; (5) public access and public testimony; (6) meeting recording; (7) committee deliberations; (8) committee action and recommendation on agenda items; (9) motions; (10) documents to accompany agenda items; (11) suspension of committee rules.
Not applicable
Not applicable
Follow-through
Implementation & accountability
Responsible organization
The reviewed source does not identify a responsible City organization.
Chapter Section 2-111 provides that Council shall determine its own rules of procedure and Portland City Code (PCC) 3.02.050.
These rules must be consistent with Portland City Charter, Portland City Code, City council Rules of Procedure, and relevant state law.
2-111 of the Charter of the City of Portland (Chapter) Provides that Council shall determine its own rules of procedure; and WHEREAS, Portland City Cody (PCC) 3.02.050 (D) provides that Council may adopt committee rules and procedures by resolution; and WHEREAS, committee rules provide a procedural framework for committees to operate.
Append-only history
Timeline
- DOCUMENT PUBLISHED
Observed in the official source.
- Council Action
Adopted as amended
- Council Action
Referred to City Council as amended
- Council Action
Continued as amended